User Management

Add, remove, and manage users in your Vrex workspace

Manage who can access your Vrex workspace and what they can do.

Workspace Roles

Adding Users

Invite by Email

1. Go to Workspace Settings → Users
2. Click Invite User
3. Enter their email address
4. Select their role
5. Click Send Invite

The user receives an email with a link to join your workspace.

Bulk Invite

For multiple users:

1. Click Bulk Invite
2. Paste email addresses (one per line)
3. Select the role for all invitees
4. Click Send Invites

SSO Provisioning

If SSO is configured, users are automatically added when they:

1. Log in with your identity provider
2. Are assigned to the Vrex application in your IdP

See SSO Configuration for setup.

Managing Existing Users

Change Role

1. Find the user in the user list
2. Click the role dropdown
3. Select the new role
4. Change takes effect immediately

Remove User

1. Find the user in the user list
2. Click the menu icon (⋮)
3. Select Remove from workspace
4. Confirm removal

Removed users lose access to all projects in the workspace.

Suspend User

Temporarily disable access without removing:

1. Click the menu icon
2. Select Suspend
3. User cannot log in until reactivated

Useful for: Contractors between engagements, employees on leave.

User Details

Click a user to view:

• Email and login method
• Role and permissions
• Last active date
• Projects they can access
• Sessions they’ve joined

Groups

Organize users into groups for easier management.

Create a Group

1. Go to Users → Groups
2. Click New Group
3. Name the group (e.g., “Design Team”, “External Consultants”)
4. Add users to the group

Assign Projects to Groups

Instead of adding users individually to each project:

1. Open project settings
2. Go to Team
3. Click Add Group
4. Select the group
5. Choose permission level

All group members get access.

Activity Log

Track user actions:

1. Go to Settings → Activity Log
2. Filter by user, action type, or date
3. Export for compliance reporting

Logged actions include:

• Login/logout
• Project access
• Model uploads
• Session participation

User Limits

Contact sales@vrex.no to adjust limits.

Self-Service

Allow users to manage their own:

• Profile (name, avatar)
• Notification preferences
• Password (if not using SSO)

Admins control what users can self-manage in workspace settings.

External Guests

For users outside your organization:

1. Use Invite Guest instead of Invite User
2. Guests create a free Vrex account
3. Access is limited to projects you assign
4. Guests don’t count toward user limits on some plans

Offboarding

When someone leaves your organization:

1. Remove them from the Vrex workspace
2. Or let SSO deprovisioning handle it automatically
3. Transfer ownership of projects they owned
4. Review and reassign any open issues